Job Reference: FRS48859
Job Duration: 12 months
Start date: ASAP
Description:
We have a excellent opportunity for a Accounts ReceivableAssistant to join our client on a 12 month Fixed Term Contract role. The position is full time based in Tullamore Co Offaly.You will be responsible for managing the Accounts Receivable function where you will also be responsible for Travel and Subsistence, Banking, Fund-raising and Donations, Revenue and groups' financial management and reporting
Reports to: Financial Controller
The Accounts Receivable Assistant will have responsibility for the following:
* Responsible for creating invoices based on monthly finalising hours in the rostering system
* Ensure invoices are then input into the accounts system Exchequer.* Ensure all local centres have forwarded on the monthly invoices with the appropriate back up documentation to allow for prompt payment of invoices.
* Review line manager approved travel and subsistence claims to ensure Financial policies and procedures have been adhered to.
* Reject inaccurate or incomplete claims to the relevant persons for update.
* Maintain log of all paper-based mileage claims ensure all staff are within the Revenue limits for non-taxable travel expenditure.
* Ensure all claims coming from the Travel System have imported to Exchequer and are coded appropriately.
* Ensure the travel system is also accurate with any changes to users, groups and authorisation levels have been actioned.
* Process travel payments through batchpayment process monthly within agreed timelines
* Input receipts on a weekly basis into the accounting system ensuring all income is coded accurately.
* Ensure all receipts are allocated and liaise with customers on any payments received without remittance advices or query missed invoices
* Credit control for over 100 accounts ensuring each customer is contacted weekly and follow up on all accounts over 30 days if queries aren't resolved/responded to
* Issue monthly statements to all customers in atimely manner.
* Update the Debtors contact list with any changes to any CHO Co-Ordinators.
* Monthly report to the Financial Controller and Assistant Accountant in relation to the Bad Debt Provision and Aged Debtors Report with comments on all customers with outstanding amounts greater than 3months
* Management and monitoring of Group finances and ensuring that all groups comply with relevant policies and procedures.
* Issue monthly credit card statements to all groups and request receipts for anyexpenditure incurred.
* Issue quarterly statements to all groups detailing income and expenditure of group funds.
* Liaise with the National Groups Support Manager and Treasurers to ensure groups have appropriate access to funds and deal with any queries that may arise, e.g. Hardship Cases.
* Process Groups Purchase invoices.
* Monthly Creditor reconciliations against GroupCredit Cards.
* Monthly Compliance logs for Group Expenditure.
* Bi-Monthly VAT returns, including any UK VAT invoices.
*Annual Charitable Donations Return, VAT Compensation Return and VAT RTD Return.
* Month End Bank Reconciliations of five bankaccounts.
* Collection of Lodgement Reconciliations from all centres.
* Update Bank statements received.
* Corporate andGroup credit card management.
* Collate monthly reports from various fundraising and donations online portals.
* Reconciliation of fundraising income and expenditure and report monthly on fundraising income by centre and by event for the Senior Management team.
* Issue new fundraising codes and entering for use on all relevant systems.
Qualifications, Skills & Experience
* Minimum leaving certificate qualification.
* Minimum of two years' experience working in an Accounts Receivable environment and Credit Control.
* Excellent Microsoft Office skills required.
* Experience of the Exchequer system is advantageous.
* Strong communication skills and confident phone manner is essential and the ability to work on your own initiative.To Apply:
Send CV through the attached link
Phone calls to Louise 086 4670069
Industry: Accountancy
Salary:
Salary Benefits:
Vacancy Type: Contract
Job Skills: Accounts Receivable, Accounts Assistant, Credit Control, Debtors
Contact Name: Louise Glennon
Website: -
Direct Application URL: -