Job Reference: FRS48259
Job Duration:
Start date:
Description:
We have a exciting opportunity for a Finance Audit Specialist with our client in Shannon, Co. Clare. Reportingto the
Audit and Operations Manager. This is a full time, permanent position.
This role will suit candidates with strong administration skills and attention to detail. You will be dealing with invoices and customers. Previous experience in logistics is a advantage but not essential.
37.5 hours per week
Monday to Friday
Office Hours (8.00-4.30 or 9.00-5.30)
Duties will include:
* Add new invoice details to the Invoice log / report for the specific customer
* Validating shipment costs against the rate card
* Seek Credits and New invoices for any incorrect invoices.
* Send correct invoices to the customer / payment house in the agreed format
* Monitor invoice progress to ensure prompt approval
* Identify invoice issues that may arise and work with the customer / payment house / DGF station to resolve.
* Participate on regular calls with the customer / payment house.
* Update own records to record approved / rejected invoices.
* Notify the DGF Station with approved status andupdate contacts with changes to rates
* Seek customer approval for one time shipments.
* Support all stations globally on new rate requests, i.e. guiding them to submit the rate request in the correct template and adhering to process requirements
* Be the central owner of the rate tables maintenance activities and point of contact for the customer and DGF stations
* Managethe distribution of rate cards on a weekly basis.
* Central communication of the rates, tender rate cards and adhoc rates forcustomer and stations
* Be the point of contact for customer on any process dispute with the stations - escalation contact
*Ensure consistent delivery across regions, leverage best practices with goal to improve customer process leading to cost savings and efficiencies.
* Train out the process to new on boarding stations
* Customer focused management to deliver client needs
* Create reports upon request
* Record all non-compliance / complaints
* Assist with creation of SOP's and work instructions
Skills and Experience:
* Previous office administration experience
* 3 years + in a customer service function in a freight forwarding or logistics function
* Leaving Certificate
* Supply Chain or Business qualification is desirable, but not essential
* Advanced knowledge of Excel is beneficial to the role - knowledge of Pivot Tables, Filters, Charts, macros etc.
* Ability to work with lots of data to high level of accuracy.
* Must be able to demonstrate good customer skillsand team player skills.
* Logistics knowledge is beneficial
* Experience with freight forwarding (Air, Ocean or Road) can be beneficial to this role
* Experience with tracking and tracing cargo and TMS (Transport Management Systems)
To Apply:Send CV through the attached link
Phone calls to Louise 086 4670069
Industry: Accountancy
Salary:
Salary Benefits:
Vacancy Type: Permanent
Job Skills: Audit, Invoice, Accountancy
Contact Name: Louise Glennon
Website: -
Direct Application URL: -